To help keep your emails organized, you can create subfolders or personal folders by using the New Folder tool.
- Click Folder > New Folder.
- Type your folder name in the Name text box.
- In the Select where to place the folder box, click the folder under which you want to place your new subfolder.
- Click OK.
Outlook allows you to create Outlook Data Files (personal folders or . pst files) to give you additional storage capability. With the quotas available in Office 365, you probably won't need to create a . pst unless it is for archiving purposes.
A personal folder (or pst) is a data file that stores your messages and other items on your computer. Archiving moves items from their original location in Outlook to an archive folder. Outlook does the moving for you based on how old the messages are.
Email file folders help you to quickly sort your Inbox and manage the messages that are truly necessary to keep. If your email has an attachment, it will stay with the email if you choose to click and drag it into an email file folder.
Outlook Data Files (. pst) created by using Outlook 2010 are saved on your computer in the DocumentsOutlook Files folder. If you are using Windows XP, these files are created in the My DocumentsOutlook Files folder.
On the File menu, point to New, and then choose Outlook Data File. Click Office Outlook Personal Folders File (. pst), and then select OK. In the Create or Open Outlook Data File dialog box, in the File name box, enter a name for the file, and then choose OK.
Add Mailbox in Outlook 365 for Windows
- With Outlook open, click the File tab.
- In the Info section, click the Account Settings button then choose Account Settings from the drop-down list.
- Double-click on your email address in the Name column.
- Click More Settings button.
- Click the Advanced tab.
- Click Add button.
The contents of your search folder will update automatically as new items that meet the criteria are received.
- From your Inbox, choose the Folder tab > New Search Folder.
- Select Unread mail from the Reading Mail group, and then select OK.
If the Outlook inbox showing unread messages even if they are not there, repairing your Outlook profile might be helpful in such a scenario. Launch the Outlook and navigate through the path File > Account Settings > Account Settings. Now, select the "Email tab" to expand.
To change this behavior:
- Select File > Options > Advanced.
- Under Outlook panes, select Reading Pane.
- Uncheck the boxes for Mark items as read when viewed in the Reading Pane and Mark item as read when the selection changes.
- Click OK twice to return to Outlook.
The PersonMetadata folder was created and used by Outlook Customer Manager (OCM). The PersonMetadata folder is usually hidden from other parts of the Outlook user interface. However, mail items from the PersonMetadata folder may be included in Search Folders. You can identify such items by their empty subject line.
- Log in to Gmail, then type "is:unread" into the Gmail search box and press Enter.
- Select "Create filter with this search" from the search box drop-down menu.
- Check "Apply the label" and select "New label" Enter a name for the label.
- Click "Create filter" to save your settings and apply the filter.
Turn Focused Inbox on
- Open Outlook on the web.
- Select Settings. > Display settings > Focused Inbox.
- Under When email is received, select Sort messages into Focused and Other. The Focused and Other tabs will appear at the top of your mailbox.
- Click OK.
Open the Outlook Web App to the folder that contains the emails you want to select. 2. Click on the first email in the folder and press Ctrl+A. Outlook will only select whatever emails are currently visible in the folder, but you can expand the selection by clicking Select everything.
Just tap on Unread to see a list of only unread messages. If you don't see that Unread mailbox, you can easily add it. Just tap Edit at the top right of the screen and then tap to the left to enable the Unread mailbox.
If the Folder Pane is minimized, you won't be able to see your folders. Here's how to view all of your folders in Outlook. Expand the Folder Pane to see all of your folders by setting the Folder Pane view, and click View > Folder Pane. Note: You can change how Outlook arranges folders by clicking Folder Pane > Options.
Causes for Missing Outlook FoldersA folder was inadvertently deleted. Outlook isn't syncing with the server. The personal folder file is damaged.
In the Outlook Today dialog box and under the General tab, click the Folder Size button. In the opening Folder Size dialog box, find your missing folder in the folder box. Go back to Outlook main interface, find the folder according to the above folder path, then manually drag the folder back to where it belongs.
Select the folder that you wish to hide, choose Property-> Advanced-> Edit given property… 9. A dialog will open; Enable the selection in front of Boolean to hide the folder.
Try this:
- Find the folder name by searching for the mail item and looking at its properties.
- Select the Go menu, choose Folders at the bottom.
- In the window that appears, find the folder in the drop-down box.
- Press Ok and Outlook should open to that folder.
