To share reports, they need to be saved to a public folder. In your scenario (assuming these reports are in the private folder), first create a public report folder, then login as the user (you will need to reactivate them first), and go into their "My Personal Custom Reports" folder.
If the VP of Sales leaves the company, whoever next assumes that role can manage dashboards in the folder.
- On the Reports tab, hover over a report folder in the left pane, click.
- Select Roles or Roles and Subordinates.
- Find the role you want, click Share, and choose a level of access.
Most reports run automatically when you click the name.
- Click the Reports tab.
- Find the report you want to run and click the report name. If you're already viewing a report, click Run Report to run it.
Users with a Salesforce Platform or Salesforce Platform One user license can only view a dashboard if the dashboard running user also has the same license type. Consider creating separate dashboards for users with different license types.
Enhanced Folder Sharing grants fine-grained access to reports and dashboard folders and offers the following benefits: Makes sharing concepts more consistent with User, Role, or Group Sharing. Allows sharing with individual users. Provides fine-grained access levels for each folder share (View, Edit, Manage)
In order to enable Enhanced Folder Sharing before the Spring '22 release, follow these steps:
- From Setup in Salesforce Classic, enter 'Folder Sharing' in the Quick Find box.
- Select Folder Sharing.
- Select Enable access levels for sharing report and dashboard folders.
- Click Save.
Click Create New Folder or Edit from the Documents tab or the Classic Email Templates Setup page.
- Enter a Folder Label .
- Choose a Public Folder Access option.
- Select an email template and click Add to store it in the new folder.
- Choose a folder visibility option:
- Click Save.
When adding filters to a report in the report builder, there is a
Locked checkbox.
Lock Filter in Reports
- Open your desired report in Lightning Experience.
- Click Edit.
- From the options on the left, click Filters.
- Click to Edit the Filter Logic.
- Click on the locked checkbox.
- Click Apply.
Go into the report that you want to clone. Click Customize. Change the parameters that will make the report unique and Click Save As "new report filename". Hope this helps you.
When your report or dashboard is open, you can bookmark that report or dashboard by clicking on Add Favorite (star icon), and the report or dashboard will be added to your personal favorites list, as seen in the following screenshot: Now again click on the arrow next to the Report tab.
Login to your
salesforce organization and click on
reports tab you will navigate to below screen.
To create new Salesforce Report follow below steps.
- Click on report tab and then click in new report button.
- Select the report type ( which type of report you are creating ) and click on Create button.
Select the Reports Tab, along the tabs ribbon, to create, view and edit reports. To create a new report, click New Report. Note: If you have access to both the Lightning report builder and the Classic report builder, you will see an option to create a new report either way. Choose a report type, then click Continue.
A Dynamic Dashboard enables multiple users to access a dashboard that was previously accessed only by a single static user. This means that the dynamic dashboard can be used by a specific user alongside a logged-in user, and display data specific to both users accordingly.
Create a Dashboard
- Click the Dashboards tab.
- Click New Dashboard.
- Name your dashboard All Opportunities . Leave all other fields as is and click Create.
- Click + Component.
- For Report, select Opportunities by Stage. Click Select. Note: Don't see that report?
- For Display As, select Vertical Bar Chart and click Add.
- Click Save.
- Click Done.
Choose a Running User in Salesforce Classic
- Edit a dashboard.
- Click the button next to the View dashboard as field.
- Choose a running user setting.
- Run as specified user.
- Run as logged-in user.
- Optionally, select Let authorized users changerunning user to enable those with permission to change the running user on the dashboard view page.
Grant Users Access to Reports and Dashboards
- Click. , then click Setup.
- In the Quick Find box, enter Profiles , then select Profiles.
- Click the Program Management Standard User profile.
- In the System section, click System Permissions.
- Click Edit.
- Select View Dashboards in Public Folders and View Reports in Public Folders.
- Click Save.
To achieve this please do the following steps below:
- Click on Reports Tab.
- Select the Report that you wanted to export.
- Click on the "Export Details" button.
- Click the drop-down "Export File Format".
- Select "Comma Delimited . csv".
- Done.
Select a notification setting to email the report at the scheduled time:
- Select To me to send the report to the email address specified on your Salesforce user record.
- Select To me and/or others to email the report to additional users. You can send reports only to email addresses included on Salesforce user records.
Go to Report Properties and save it in "My Personal Custom Reports" folder. This way it won't be visible to anyone else but you.
How to Create Folders for Files in Salesforce Lightning
- Create a custom object called [Object] Folder, eg Opportunity Folder.
- Add a lookup field to the Object.
- Add a lookup field back to the Folder object called “Parent Folder”; make sure the related list is called Sub-Folders instead of Opportunity Folders.
Each dashboard has a running user, whose security settings determine which data to display in a dashboard. If the running user is a specific user, all dashboard viewers see data based on the security settings of that user—regardless of their own personal security settings.
We currently do not offer the option to report on the Permission Sets assigned to Users. To request this functionality for a future release, consider voting for Ability to report on Users' Permission Set Assignments'on the IdeaExchange.
Profiles are managed under Setup / Users / Profiles. Simply look under System Permissions on a particular Profile to see what Report and Dashboard permissions are checked, and adjust if needed.
Users can not create dashboard.
We can not mass delete reports using Anonymous Apex but it can be possible by using following step: In Setup, under Data Management | Mass Delete Records, select Mass Delete Reports and configure a filter to find reports that need to be deleted.